DE
Pod Setup
⤴ Collapse pods
As the draw shrinks, merge two pods into one. Choose which pistes and referees the merged pod keeps — the rest are released and become free to assign anywhere else.
Flags ⚑ Tournament-wide
Flag Setup
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Every piste covered.
Every referee ready.

RefManager gives fencing organizations one place to roster, hire, schedule, evaluate, and manage pay for their referees — from season planning To the Last Day. Now with video at the piste: replay the last touch, a clip on every call, and the hard ones talked through by senior referees.

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Conflict check passed
No double-bookings · no fencing overlaps
42 / 42 referees hired
Last response 12 min ago
Built for provincial & national events Automatic conflict checks Bilingual · English & Français Multi-organization Video clips on every device

Everything in one place

From season plan to tournament day

Rostering, hiring, scheduling, day-of operations, development, and finance — the whole referee lifecycle, without the spreadsheet sprawl.

Referee roster & 360° profiles

Ratings per weapon, exam history, assignment activity and notes — a living directory of your cadre, not a spreadsheet you dread opening.

Planning that does the math

Enter events and fencer counts; RefManager computes pool sizes, piste counts and referee needs from FIE-aligned rules — per weapon, per phase.

Hiring & availability

Referees declare availability, you hire in one click. Invitations, reminders and responses are tracked automatically — no more email chases.

Day-of operations

A live piste board with pods, flags and conflict detection keeps the floor moving — swap a referee without breaking the schedule.

Evaluations & development

Log calls pisteside from a phone, score accuracy by difficulty, run certification exams, and grow candidates into rated referees — with the clip of the action attached to the call.

Finance without friction

Expenses, receipts, per-diems and fees — submitted by referees, approved by clubs, and rolled up for the federation treasurer.

Video

See the call, not just the grade

An evaluation that says “wrong” teaches nothing. RefManager records the bout, cuts a clip for every call the evaluator tags, and puts that clip in the referee’s hands next to the grade — so development becomes coaching instead of a verdict.

A clip per call — record the bout from a phone; every tagged call comes back as its own short clip, already cut. Nobody scrubs through an hour of footage.
Frame-accurate phrase marks — attack, parry, riposte and corps à corps, marked on the timeline at 60 fps. Right of way is an argument about order and duration, so the readout is milliseconds between marks — quantised to the frame, honest about ± one frame.
Two readings, side by side — the referee’s phrase and a senior’s render as separate layers with the difference between them shown. That difference is the lesson.
Shared on purpose, not by default — clips stay on the evaluator’s device until someone chooses to share, get trimmed to the useful seconds at share time, and age out on a schedule. Annotation never touches a rating.

Replay

Look again, without leaving the piste

One camera and the scoring box, at the piste. The box marks the touch, RefManager cuts the clip, and the last action is two taps away.

The box does the tagging — every touch is cut and labelled automatically: lights, score, weapon, clock. Nothing hand-entered.
Two taps to the last action — the clip is ready before the next touch is fenced, so a second look costs the piste seconds, not minutes.
Weapon-aware from the first frame — lights, priority and the clock are read for the weapon actually being fenced, so a double in épée is never treated like a double in foil.
The session stays with you — every touch of the day is on the device, and the clip a referee reviewed at the piste is the same one that lands in the library, marks and all.

Call Review

Send the hard one to the seniors

Some calls are worth more than a grade — they are worth a conversation. Post the clip to the board as something to study or as a question, and senior referees answer where the whole cadre can read it.

A study clip, or a question — any clip already captured — pisteside in the logger or from the box at the strip — posts to the board with a purpose: save it to learn from, or ask how a senior would call it. The evaluation itself is never touched.
Guidance, never a verdict — no voting, no tally, no official ruling. Senior referees answer in the open, one coaching note gets pinned as the key takeaway, and the thread never closes.
The referee is anonymous by default — the board sees the clip, the weapon and the difficulty. A question nobody wants to raise about themselves is exactly the one worth asking.
Kept while it is useful, not longer — the video ages out 90 days after posting; the takeaway and the discussion are kept. Any referee can save a copy to their own device before it goes.

Cadre insights

Know the health of your cadre

Cadre Insights reads the roster and season history you already keep in RefManager and turns it into a clear picture of coverage, staffing speed, responsiveness, and retention.

Demand-adjusted weapon coverage — spot under-covered weapons against peak piste demand
Fill rates and median time-to-fill, with a weapon-by-day heatmap of staffing gaps
Invitation responsiveness — accept, decline, and no-response rates across the cadre
Depth, turnover, and retention — who's active, who's lapsed, and where the roster is thin

How it works

Three steps to a calmer tournament

01

Plan

Create the tournament, paste or import the event schedule, and let the rules engine size pools, pistes and referee needs automatically.

02

Staff

Send invitations, collect availability, and hire with one click — the hiring board shows exactly who's confirmed and where the gaps are.

03

Run

Work the live piste board on the day, log evaluations pisteside with the clip attached, and approve expenses before the venue lights go off.

Ready for a calmer tournament?

Already part of a federation on RefManager? Sign in below. Curious what it could do for your organization? Take a look at what’s inside.

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